Best Practices when Performing Rental Property Inspections

Property Management | 1 comment

Landlords have a number of tasks to deal with, but one of the tasks that some property managers dread is dealing with a property inspection. Performing property inspections can assist in understanding the condition of the property, and if the tenants are holding up to the lease/rent agreement. Routine inspections are a great way to prevent serious problems, and should not be looked at as a punishment for the good tenants. 

Rental Property Inspection 

Landlords need to perform property inspections to ensure the condition of the property is in good condition, and repairs are made if it is needed. Rental property inspections are performed when the tenant is present as they can make the landlord informed of issues they have found, and the landlord can show some of the concerns they have found.

Review the property prior to having a tenant move in. Tenants will be able to see right away what the expectation is for the property. Setting the tone right away with the tenant helps to build solid communication between the renter and the property manager. 

There are four times when an inspection should be conducted including:

  • Move-in inspection 
  • Move-out inspection 
  • Routine inspection
  • Drive-by inspection 

Performing a Rental Property Inspection 

Renters do have legal rights when it comes to property inspections. Hiring a property management company is one way to ensure you are meeting the legal parameters for inspections. Consulting with an attorney prior to an inspection will ensure you are following the legalities pertaining to inspections. Here are some of the best practices that need to be followed with rental property inspections:

  • Give tenants notice. When it comes to inspections, it is important to give tenants notice according to state laws. 
  • Encourage tenants to be home. Many landlords like to perform routine inspections with the tenant so you can schedule times for repairs to be made.
  • Inform the tenant why an inspection is needed. Give tenants a reason for why you are planning an inspection. 
  • Do not take photographs of personal items. When you do conduct an inspection, do not photograph personal items such as children, pets, etc.
  • Do not argue with the tenant. If there is a concern, do not engage in a confrontation. Remain calm if you do identify damage, and make notes of things to send to the in writing instead of verbally accusing them of something.

Property inspections are designed to protect your assets, and to ensure your tenants do have a safe, clean place to live. Owning property does come with a number of jobs that need to be done to have correct return on investment. Building successful relationships with tenants can improve tenant satisfaction. Contact Keyrenter Property Management Huntersville, NC, to discuss your property management needs.

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